Free Purchase Order Generator

How to create a purchase order

The form follows the order itself, so you can work down the page. Everything you type appears straight away in the live preview. In a hurry? Press Load example order to fill it with sample data you can edit.

1. Set the order details — a PO number, the dates and your payment terms.
2. Add your business details and logo. You only do this once.
3. Enter the supplier you are ordering from, and a separate delivery address if needed.
4. List the items with quantities, units and unit costs. The amounts add up on their own.
5. Add any discount, tax and delivery charge. The summary updates as you type.
6. Add notes and who approved the order, if you like.
7. Pick a design, a colour and the paper size, then press Create PDF.

What a good purchase order includes

• A unique PO number, so both sides can refer to the order later.
• Clear item descriptions, quantities and agreed unit costs.
• The delivery address and the date you need the goods by.
• Payment terms, such as "Net 30", so there are no surprises on the invoice.

Purchase order, then invoice

The buyer sends the purchase order to agree what will be supplied. When the goods arrive, the supplier sends an invoice that quotes the same PO number, and payment follows. To create that invoice, use the Invoice Generator; to quote for work before ordering, use the Quotation Generator.

Frequently asked questions